Noticias de Keeley'n

Our User Experience, Accounting, People Operations, Project Controls, and CMiC teams continue to work hard to get the initial CMiC integrations across the finish line as quickly as possible. The integrations are incredibly complex, and the UX has battled through numerous challenges to get these integrations up and running. Please see below for some important updates regarding the integrations that are currently underway – including what those integrations will entail once complete. If you have specific questions regarding integrations or how they impact you, please reach out to the Project Controls team within your business unit. Concur Integration Live as of Friday 6/13 Good news – the Concur integration is officially up and running! Keeley’ns should be able to once again access to Concur to code & approve expenses. The integration between Concur and CMiC will ensure job numbers and cost codes in Concur match the information in CMiC for accurate coding. The integration runs nightly, so if a job, cost code, or category is set up, it will be available the next day. The Project Controls team will set up any cost codes that are missing on the appropriate jobs in CMiC. Please code and approve all expenses in Concur ASAP to help us in getting caught up from the extended dark period! Single Sign On (SSO) Anticipated Rollout June 19 As of next Thursday, June 19, we will be rolling out SSO to all CMiC users. This means that the login credentials you created to log into CMiC will be overridden by your Microsoft 365 SSO login (the same username & password as your other Keeley accounts). All users will receive an email the morning of the launch with further instructions for signing into CMiC using SSO. Salesforce Anticipated Rollout: Mid-June As some may know, the Salesforce integration was launched last week – but after experiencing some issues with data moving from CMiC into Salesforce, the integration was shut off until the issue is resolved. The Salesforce integration with CMiC will share opportunity information between the two systems – meaning an opportunity created in Salesforce will be shared to CMiC. It will also share job information (such as job number) that is updated in CMiC to Salesforce once a job is initiated. The current integration will NOT transfer opportunities that are created in CMiC into Salesforce. The preferred place to create opportunities is Salesforce, and any new opportunities that are created in CMiC will not appear in Salesforce. Stay tuned for any additional info you need to know regarding the Salesforce integration as it is (re)launched. UKG Anticipated Rollout: Mid-July The integration between UKG and CMiC is quite intense… Many functions being completed in UKG need to be automatically pushed into CMiC – employee creation, direct deposit updates, tax information, etc. This integration does just that! Currently, this information is being shared through manual data entry. This integration will be a major step forward for our Payroll, People Operations, and IT teams! Redlist Anticipated Rollout: Late June-Early July Redlist is used to track equipment information as well as time entry for the Fleet team to charge time to trucks and equipment. The integration between CMiC and Redlist will ensure that all job information is correct in Redlist, and that all equipment information is correct in CMiC. It will also automatically share the time entry data from Redlist to CMiC for Payroll processing. Fieldpoint Anticipated Rollout: Mid-Late June The Paving group uses Fieldpoint for work order management and time entry within the national/maintenance teams. This integration will push time entry data from Fieldpoint into CMiC as well as employee data from CMiC into Fieldpoint. It will also send work order information from Fieldpoint to create jobs in CMiC. The only remaining piece of this integration that is not yet complete is the automatic transfer of time entry data from Fieldpoint into CMiC – which is expected mid-late June.

Friday, May 30th | The CMiC team has officially gotten POs working in the system! The Accounting team also worked hard yesterday to push through roughly 1,000 invoices into users’ queues! However, any PO invoices entered yesterday were not able to be tied to a PO due to the issues we were previously experiencing. There are roughly another 3,000 invoices remaining to be entered and assigned to users. With the PO issue fixed, these 3,000 should now be able to be entered into the system properly. WHAT THIS MEANS FOR USERS:  There will be some PO invoices in your queue in CMiC (the ones entered yesterday) that will need to be coded & approved following the temporary process put in place on Wednesday – code the invoice and enter the PO number as a comment on the invoice. This process will ensure the Accounting team can properly tie that invoice to the PO on the back-end. If your PO invoice comes over without any automatic coding, this is the process you will follow. For any PO invoices entered beginning today, the invoice should already be automatically coded according to the PO. For these invoices, you’ll just check for accuracy and then approve. For additional training resources regarding how to code & approve invoices, visit the Keeley’n Hub. If you have any questions or need direct support on AP coding & approval, please contact the Project Controls team via your CMiC Teams Chats, or the Project Accountants for your Business Unit. Wednesday May 28th | , CMiC is still not working as intended as it relates to quantities on PO invoices. This has resulted in a delay in getting PO invoices uploaded into CMiC and into users’ queues – which impacts both AP and T&M billings. In order to get vendors & partners paid in a timely manner (according to our terms & contracts), as well as get T&M bills out as soon as possible, we are going to move forward with uploading PO invoices into CMiC without tying them directly to a PO – essentially turning them into Misc invoices. WHAT THIS MEANS FOR USERS: There will be a slight temporary change to our process. Effective immediately, all PO invoices should be treated as Misc invoices. We are working diligently to get CMiC working properly and begin the normal process ASAP, but in the interim users should follow the same coding & approval process for PO invoices as you do for Misc invoices – with the additional step of adding the PO number as a comment on the invoice. As of Wednesday evening May 28th, users will start seeing more invoices hit your queues to code and approve. Over the next week, please make sure you are coding & approving invoices as quickly as possible while we get caught up on AP & AR in CMiC. You can follow the below steps to complete this. Your first step is to code the invoice appropriately – this will be the case whether your invoice is for a PO or not. If your invoice IS for a PO – you should enter the associated PO number as a comment on the invoice. Once coded and the PO number entered in the comments, you can approve your invoice. If you have any questions or need direct support on AP coding & approval, please contact the Project Controls team via your CMiC Teams Chats, or the Project Accountants for your Business Unit. We appreciate your patience and flexibility as we ensure we are continuing to take care of our people and our partners throughout this massive change.

Until the integration between CMiC and Concur is fully up and running, Keeley’ns should continue to not use Concur. While Concur is unavailable, please do not code or submit any expenses. Once the integration is ready, Keeley’ns will be submitting April and May expenses together in the same report as we get caught up from the blackout period. We expect the integration to be ready by the end of the month. Once in Concur, you’ll note that the coding has been changed to now match CMiC: There is no longer an ‘Extra’ field. Work orders will now be added to the Job #. Equipment numbers will have an extra “0” (ex: TK-400 is now TK-0400). Please continue to stay out of Concur until you receive the green light that the integration is up and running and that the system is ready for use. You can reach out to the Accounting Team with any questions.

(UPDATED ON 5/23 AT 12pm) We value the helpful feedback many Keeley’ns have provided so far regarding CMiC – including about the new pay stub format. Our Payroll team has worked hard to make adjustments to the initial format to provide Keeley’ns with the information they are looking for on their pay stubs. Currently live, Keeley’ns will see a new pay stub format when viewing pay stubs in UKG. Please see below for a sample of this new format. The following changes were made to address team members’ feedback: Added more detail regarding the deductions and fringe benefits. Added more detail regarding the earnings & benefits. Cleaned up the format as much as possible to make it slightly easier to understand. The following change is still being worked on to roll out soon: Adding the pay rate for any team members earning overscale wages. (The amount and YTD total are included, but do not currently show the hourly overscale rate.)

There is a NEW PROCESS for entering missed time now that we are using CMiC. Because everyone is now entering time directly into the same system where Payroll is processing the time, the Payroll team will be “closing payroll” following the Wednesday deadline each week so that they can process the payroll. Any time not approved prior to the closure will be deleted in order to process payroll. The payroll period will then be opened back up on Friday AND Monday mornings from 7:30a – 10:30a CDT for you to submit any missed time from the period. For issues entering missed time on Friday mornings during this period, please follow the same escalation process as regular time entry: Can’t Log In to CMiC? Email helpdesk@keeleycompanies.com Problems entering time in CMiC or any other CMiC-related question? Contact Project Controls or the CMiC experts in your group by using the CMiC Teams Chat for your Business unit. Question about your Paycheck? Call 314.943.5319 Please note the following WEEKLY deadlines for entering and approving time: EOD Tuesdays • All time must be submitted in CMiC. 10AM CDT Wednesdays • All time must be approved in CMiC. • Any time NOT approved as of this time will be DELETED and will need to be re-entered during the missed time window. • The payroll period from the previous week will CLOSE at this time. 3PM CDT Wednesdays • The new payroll period will OPEN at this time – meaning this is when you can begin submitting time for the new pay period. 7:30A – 10:30A CDT Fridays & Mondays • The payroll period from the previous week will RE-OPEN at this time for you to submit any missed time from the week. • You should check your paystubs in UKG on Friday mornings to verify if time was missed before resubmitting time in CMiC. If you have any questions about this new process, you can contact the Payroll team by emailing keeleypayroll@keeleyconstruction.com or calling 314.943.5319.

We are in the process of creating additional CMiC training materials. These training resources will eventually consist of robust LMS courses, long-form onboarding videos, quick aid collateral covering various topics, short & simple walkthrough videos, and other helpful materials. In the meantime, please refer to the CMiC manual (step-by-step guides), training session recordings, and current video inventory for help as needed. Of course, the Project Controls team and our CMiC experts in each business unit would be happy to help as well – including for 1:1 training as needed. We appreciate your patience as we build out these additional resources!

It is important that everyone understand what next week looks like as end-users officially start logging into CMiC for the first time. Please see below for a checklist of when and what you can do and need to do in CMiC next week. Monday, May 12 Log into CMiC for the first time! You’ll need to verify your ability to log in and update your personal login credentials (SSO will not be set up at Go-Live). Be on the lookout Monday morning for all these instructions! Create your ‘Crew’ in the ConstructCT (Crew Time) module and begin entering time for the 5/7 – 5/13 pay period. Time entry is the only function you should be using in CMiC on Monday, May 12. Tuesday, May 13 Turn in all your time from the 5/7 – 5/13 pay period in CMiC. Monday and Tuesday are your time to get help, access training resources, or troubleshoot any problems as time is officially due to be submitted and approved by 5pm on Tuesday. Time entry is the only function you should be using in CMiC on Tuesday, May 13. Wednesday, May 14 Once your time is submitted by 5pm on Tuesday, it’s time to start coding & approving invoices in your queue! There are over 2,000 invoices from the blackout period that will be assigned to user’s queues before Wednesday, May 14 – and we need your prompt attention to catch up on these invoices as soon as possible! If you aren’t someone who enters or approves time, then Wednesday is the first time to you'll need to access the system to start coding & approving invoices for the first time. Thursday, May 14 & Friday, May 15 Once you’ve checked time entry and invoice approval off your list, then you're ready to start the new 'business as usual' in CMiC! Over the course of Thursday & Friday, you should be checking to ensure your jobs are set up properly – from POs & subcontracts to change orders & key players to budgets & more. This is your opportunity to check out all the data that came over from Sage and begin working with the Project Controls and Project Accounting teams to ensure everything looks correct.

As we begin using CMiC to process Payroll for Keeley’ns across all companies, it is important that everyone understand some changes that you might notice on your paycheck. Pay stubs will look slightly different through CMiC than they do today. In some situations, this may mean there is slightly less detail on your pay stub than what is currently included. Rest assured – all required info will continue to be there including net pay, vacation, annuity, health & welfare, tax withholdings, etc.

At Keeley, we are driven by our mission and core values and these core values guide every decision. Each value has its own meaning for everyone, but this common ground allows us to come together and foster a culture of support, safety, well-being, and family. We sat down with Ron Roellig, Executive Vice President of Civil, to discuss our core values and how he sees them lived out every day amongst his team. PEOPLE – Don Recar exemplifies People in the way he goes above and beyond for his team members. When he saw a team member personally struggling, he put business aside and showed empathy by reaching out and connecting him with those that could help and provide the proper resources. This team member even expressed gratitude about how Keeley (and Don) goes above and beyond for Keeley’ns. RESPECT – At August’s Civil STP, the entire Civil Day Two team had open and honest dialogue while still showing respect to each other when asking tough questions and challenging each other. This was the first STP with new leadership in place and it was collaborative, open-minded day. Everyone provided strategic, constructive criticism which only allows for growth. If we fail to give constructive criticism, we are failing our team members and ourselves. Throughout the day, everyone listened intently and respected opinions and differing perspectives. Everyone left with clear APs, excitement for what’s to come, and a renewed energy. After the STP, we had a record-breaking month of August and I truly believe this STP set the tone for this new chapter of Keeley Civil. INTEGRITY – Jason Forney and the team at the Coffeen Solar Farm were facing adversity with a team member who experienced an injury on the project. Jason followed Keeley’s protocol and immediately got the team member the care he needed. However, our client indicated that we had not followed their protocol for notification. Jason, as the Keeley onsite Supervisor, owned the failure and committed to improvement moving forward doing Whatever It Takes for Safety. DISCIPLINE – The Estimating Team had been feeling extreme pressure in the first and second quarters of 2024 to find and secure new projects after experiencing a slow third and fourth quarter for bidding in 2023. They dealt with this pressure phenomenally and didn’t let bid declines get them down. The team stayed disciplined and continued to put forth their best effort. By remaining steadfast and avoiding panic buying, they have set up a successful path for the end of 2024 into 2025. Because of their hard work, we have a record-breaking year of backlog going into 2025! EMPOWERMENT – Our first example of Empowerment is Tim Eagan. Tim and his entire solar farm project teams developed solid work plans outlining personnel, equipment, and strategy for exemplary execution of work on multiple solar farm projects, including additional opportunities with a new client. They have achieved tremendous success in this market and we now have more resources on these jobs than any other project. This focus on growth in the solar farm market allows us to gain more experience and bid more work across the nation. Our second example of Empowerment is John Stackpole. With very little guidance or oversight, John continues to execute and deliver impactful results, thus opening up doors for emerging markets and new clients. What he has done for Civil Infrastructure by kicking down doors, fostering meaningful conversations, and attacking opportunities with an open mind is invaluable. He always goes above and beyond for our team, is quick to get in front of clients, and quick to resolve issues. PRIDE – Earlier this year, Devon Swan was asked to take over a difficult project in Emporia, KS that had fallen behind schedule and budget. Without hesitation, Devon accepted the challenges and went on the road. Facing a monumental task, Devon took over the project and implemented important changes regarding the direction of the project and the mindset of the client. Devon led his team and ultimately recovered almost three weeks of schedule delays while still keeping the team safe during extended days and weeks – working seven days a week and sometimes 14-16 hour days. Grueling schedules such as this can cause fatigue and stress, but Devon prioritize safety and kept every single team member safe. We are proud of every single member of the Keeley Civil Infrastructure team for living out our core values and exceeding expectations!