100 Days in CMiC
Jonathan Cox • August 22, 2025
We’ve officially been live in CMiC for over 100 days! While we know these first few months have come with challenges and plenty of learning, it’s important to take a moment to celebrate progress. Our Keeley’ns are making strides, and we’re excited to highlight some of the wins that are already making a difference!
Improved Processes through CMiC
- Time entry is quicker and easier, with mobile access making it especially helpful for our field teams. Having one platform across departments creates consistency and continuity. There was a steep learning curve that came with frustration, but as Keeley’ns have learned the system we have received lots of positive feedback!
- Check runs are faster and can handle larger volumes than ever before.
- From an Operations perspective, AP coding has been working smoothly, specifically the ability for detailed tracking throughout the process, helping teams stay accurate and efficient.
- From an Accounting standpoint, we’ve recently made updates to the AP process to increase speed & efficiency (workflow changes, CMiC enhancements, and more).
- Job setup is streamlined — no more duplicate data entry! Plus, the Salesforce integration has now been turned on which will further improve this process.
- Subcontract and PO workflows now include full audit histories, giving us visibility into the history and status of the subcontract or PO.
- Change order management through CMiC allows for more accurate forecasting and better project tracking.
- The Redlist and Fieldpoint integrations have gone live, both pulling time entered in those systems into CMiC for much easier payroll processing.
Reports & Data Easier than ever through CMiC
- Teams have easier access to the data they need, supporting smarter, faster decisions.
- Custom dashboards allow Keeley’ns to organize information in the way that works best for them.
- Job cost drill-down reports & queries provide visibility into spending trends for reference and the opportunity to identify cost savings.
- Reduced syncing issues between systems mean fewer headaches and smoother workflows.
- Financial reporting is customizable, so anyone from AP to Project Managers can see exactly what matters most to them.
Other Wins & Improvements
- Custom security settings keep data safe while allowing flexibility where it’s needed and our CMiC & IT teams continue learning more about security to make it work better for us.
- Training resources through CMiC continue to help Keeley’ns build confidence and learn as we go – with many more training materials to be delivered by the end of the year!
There are so many more updates, enhancements, and process improvements that have come to life over the last 100 days since going live with CMiC. All of these wins are a testament to the hard work, patience, and collaboration of Keeley’ns across all teams. Thank you for embracing the challenges, supporting each other, and helping us get stronger every day. We’ll continue sharing wins as we grow with CMiC — and together, we’ll keep making progress!
This integration will share opportunity and account information between CMiC and Salesforce. Once an opportunity is created or updated in Salesforce, all relevant opportunity and account information will be automatically passed to CMiC. Updates to opportunities in CMiC will also be automatically passed to Salesforce. Once a job number is created in CMiC, it will be sent back to Salesforce automatically. It is important to note, however, that opportunities created in CMiC will not be passed to Salesforce, so all opportunities must be created in Salesforce . How the integration works: When an opportunity in Salesforce reaches the Proposal stage or beyond, its data is automatically synced to CMiC. Data from Salesforce to CMiC will be synced every 10 minutes at the :01 mark – ex: 11:01, 11:11, 11:21, etc. Data from CMiC to Salesforce will be synced every 5 minutes on the :00 & :05 marks – ex: 11:00, 11:05, 11:10, etc. The following fields will sync between the two systems: Salesforce ID (Links the opportunity across both systems) Organization / Business Partner Name Current Sales Stage Opportunity Financial Fields Key Dates Organizational Details (Department, Division, Office) Required Opportunity Fields Site Address Important Note: If an opportunity comes over from Salesforce to CMiC and the customer does not exist in CMiC as an Organization – then the customer will show as “New Organization”. If that is the case, then the customer either doesn't exist in CMiC or the Salesforce Account is not linked to an existing CMiC customer. First, search for the customer in the lookup for assigning the organizing. If the customer does not exist in that list, then the customer will need to be set up by Accounting. Please reach out to Sean Fleming for support. With questions or concerns regarding the integration between Salesforce and CMiC, you can reach out to your Operational Finance Team or submit a helpdesk ticket by emailing helpdesk@keeleycompanies.com
The transition to CMiC has uncovered some challenges to our AP processes for project and accounting teams. Over the past 90 days, we’ve been working through these challenges to improve the speed & efficiency of our process. See below for some highlights of these major changes & improvements. New Commitment Policy for Purchases over $25K As of August 1 st , Project Accountants have been rejecting any invoices over $50,000 that lack a valid commitment. As of September 1 st , this threshold will drop to $25,000. This means that commitments will be REQUIRED for all purchases over $25,000. This is a critical change aimed at enforcing procurement discipline and improving visibility over large expenditures. Workflow Adjustment for Invoices Less than $2,500 Invoices under $2,500 are now being routed to the PM only for approval and the Project Accountant is no longer part of the workflow. Approximately 70% of our invoices fall below this threshold, so this change is expected to significantly reduce the volume of approvals and streamline processing for small-dollar invoices. As a PM, please exercise extra discipline in the approval process since you are the last set of eyes on the invoice before it gets paid! Ability to Change/Reassign Invoices Users in operations have the ability to change the job number in the flysheet (header) in Image Manager within CMiC. This means less invoices should be returned to data entry and should result in a quicker turnaround on invoice processing and approval. Users in operations can also reassign invoices to others, rather than needing to reject them back to AP to be redirected. Additional training on this process is taking place in each of the business units. If you miss that training, please reach out to the Operational Finance Team (formerly Project Controls & Project Accounting) within your business unit for support. Importance of Quality Rejection Notes Users in operations will now be asked to categorize their rejections to clear up confusion and streamline the AP process. The three buckets in which you can categorize your rejection are DO NOT PAY, DATA ENTRY, and VENDOR ISSUE. Providing productive comments when rejecting invoices is extremely helpful in getting the invoice corrected or reassigned. If you have any questions regarding how to reject invoices or leave comments, please reach out to the Operational Finance Team (formerly Project Controls & Project Accounting) within your business unit for support.
The Future Is Built on Sustainable Design The construction industry is undergoing a transformation. As the global demand for renewable energy grows and infrastructure becomes more environmentally accountable, solar farms and sustainable construction are taking center stage. At Keeley, we’re not just keeping pace with the future—we’re helping build it. Solar 101: How It Works on a Larger Scale Solar farms, also known as photovoltaic (PV) power stations, use large-scale arrays of solar panels to generate electricity. Unlike rooftop systems, solar farms are designed for grid-level energy production, often covering acres of land with thousands of interconnected panels. Here’s how it works: Solar Panels: Mounted on ground-fixed or tracking systems, these capture solar energy efficiently across large areas. Inverters and Transformers: These convert the DC output from the panels into AC power suitable for grid transmission. Grid Integration: Power from solar farms is fed into utility grids or microgrids, providing energy to thousands of homes, industries, and facilities. Energy Storage Systems (ESS): Battery solutions allow excess energy to be stored and released when demand peaks or sunlight is low. Why It’s Worth the Investment Scalable Power Production: Solar farms can generate anywhere from a few megawatts to hundreds, supplying clean energy on a massive scale. Long-Term ROI: Though upfront costs can be high, operational expenses are minimal, with low maintenance and zero fuel costs. Regulatory and Tax Incentives: Governments continue to back utility-scale renewables with grants, incentives, and favorable zoning policies. Land Optimization: Underutilized or non-arable land can be repurposed for solar farms, creating economic value while preserving agricultural zones. Carbon Offset Benefits: Solar farms dramatically reduce emissions compared to traditional energy sources, aligning projects with ESG goals and climate commitments. The Future Is Built on Sustainable Civil Design Sustainable design isn’t limited to buildings—it’s revolutionizing civil construction , too. Whether it’s roads, bridges, or public infrastructure, sustainable practices are reshaping how we approach large-scale projects: Low-Carbon Materials: Incorporating recycled aggregates, low-emission concrete, and eco-asphalt into construction workflows. Stormwater Management: Designing with permeable pavements and green drainage systems to control runoff and improve water quality. Site Optimization: Minimizing land disruption and integrating renewable installations like solar or wind within transportation and industrial corridors. Energy Infrastructure Integration: Combining civil works with utility-scale solar installations to power public infrastructure directly from renewable sources. By embedding sustainability into every stage of the civil construction process, we not only meet evolving regulatory demands—we also help future-proof infrastructure for the next generation. The future of construction lies at the intersection of energy, infrastructure, and environmental responsibility . Check out Keeley’s Solar projects here: https://www.keeleyconstruction.com/projects/engie-solar-panel-farm https://www.keeleyconstruction.com/projects/7v-solar-ranch https://www.keeleyconstruction.com/projects/cofeen-solar-farm https://www.keeleyconstruction.com/projects/baldwin-solar-farm