Payroll Changes in CMiC
Jonathan Cox • May 7, 2025
As we begin using CMiC to process Payroll for Keeley’ns across all companies, it is important that everyone understand some changes that you might notice on your paycheck.
Pay stubs will look slightly different through CMiC than they do today. In some situations, this may mean there is slightly less detail on your pay stub than what is currently included. Rest assured – all required info will continue to be there including net pay, vacation, annuity, health & welfare, tax withholdings, etc.
The net pay may be slightly different than today, due to differences in how CMiC calculates payroll taxes. CMiC has a more sophisticated process for calculating taxes and withholdings than our current systems – this could result in your net (take-home) pay being slightly different than what you are used to seeing.
- If you do not live in the same state where you work, you may see more noticeable changes in your net pay. This is because CMiC has a better understanding of resident and work tax laws, and accounts for both home AND work location when calculating your taxes.
- As an example… Texas does not have state income tax, so under our current process, team members working in Texas who live in Missouri are not having Missouri state income tax withheld. Moving forward, CMiC will withhold income tax in your home state (if your home state requires it).
- If you live and work in the same state, you should notice very minimal to no change in your net pay.
For more information regarding Payroll changes, updating information in UKG, or who to contact for support, check out the full FAQ by clicking HERE.
There is a NEW PROCESS for entering missed time now that we are using CMiC. Because everyone is now entering time directly into the same system where Payroll is processing the time, the Payroll team will be “closing payroll” following the Wednesday deadline each week so that they can process the payroll. Any time not approved prior to the closure will be deleted in order to process payroll. The payroll period will then be opened back up on Friday mornings from 7am – 10:30am CDT for you to submit any missed time from the period. For issues entering missed time on Friday mornings during this period, please follow the same escalation process as regular time entry: Can’t Log In to CMiC? Email helpdesk@keeleycompanies.com Problems entering time in CMiC or any other CMiC-related question? Contact Project Controls or the CMiC experts in your group by using the CMiC Teams Chat for your Business unit. Question about your Paycheck? Call 314.943.5319 If you have any questions about this new process, you can contact the Payroll team by emailing keeleypayroll@keeleyconstruction.com or calling 314.943.5319.
We are in the process of creating additional CMiC training materials. These training resources will eventually consist of robust LMS courses, long-form onboarding videos, quick aid collateral covering various topics, short & simple walkthrough videos, and other helpful materials. In the meantime, please refer to the CMiC manual (step-by-step guides), training session recordings, and current video inventory for help as needed. Of course, the Project Controls team and our CMiC experts in each business unit would be happy to help as well – including for 1:1 training as needed. We appreciate your patience as we build out these additional resources!
It is important that everyone understand what next week looks like as end-users officially start logging into CMiC for the first time. Please see below for a checklist of when and what you can do and need to do in CMiC next week. Monday, May 12 Log into CMiC for the first time! You’ll need to verify your ability to log in and update your personal login credentials (SSO will not be set up at Go-Live). Be on the lookout Monday morning for all these instructions! Create your ‘Crew’ in the ConstructCT (Crew Time) module and begin entering time for the 5/7 – 5/13 pay period. Time entry is the only function you should be using in CMiC on Monday, May 12. Tuesday, May 13 Turn in all your time from the 5/7 – 5/13 pay period in CMiC. Monday and Tuesday are your time to get help, access training resources, or troubleshoot any problems as time is officially due to be submitted and approved by 5pm on Tuesday. Time entry is the only function you should be using in CMiC on Tuesday, May 13. Wednesday, May 14 Once your time is submitted by 5pm on Tuesday, it’s time to start coding & approving invoices in your queue! There are over 2,000 invoices from the blackout period that will be assigned to user’s queues before Wednesday, May 14 – and we need your prompt attention to catch up on these invoices as soon as possible! If you aren’t someone who enters or approves time, then Wednesday is the first time to you'll need to access the system to start coding & approving invoices for the first time. Thursday, May 14 & Friday, May 15 Once you’ve checked time entry and invoice approval off your list, then you're ready to start the new 'business as usual' in CMiC! Over the course of Thursday & Friday, you should be checking to ensure your jobs are set up properly – from POs & subcontracts to change orders & key players to budgets & more. This is your opportunity to check out all the data that came over from Sage and begin working with the Project Controls and Project Accounting teams to ensure everything looks correct.