CMiC Cutover Schedule

Tuesday, April 22

No New Vendors, Customers or Jobs Created in Sage

After Tuesday, 4/22, no new vendors, customers, or jobs will be created in Sage. These will begin being created in CMiC after Accounting & Project Controls Go-Live on Tuesday, 5/6. Notify Accounting of any jobs not set up that will need to be charged to during that period. Time on any of these jobs not setup by 4/22 will be charged to temporary overhead accounts during this period.

All Invoices Cleared out of hh2

All hh2 users should clear out their queues of any remaining invoices by EOD Tuesday, 4/22. Any remaining invoices >60 days will not be migrated and will need to be resubmitted. 

Tuesday, April 22

All Concur Expenses Cleared out and Expense Reports Submitted

Concur will not be accessible between 4/23 – 5/12. Users should code and approve all March expenses in Concur by EOD Tuesday, 4/22.


No expense reports will be paid during the cutover from Sage to CMiC. Submit any applicable expense reports by EOD Wednesday, 4/22. 

Wednesday, April 23

All Possible Billings Sent to Accounting

There will be no bills produced out of Sage after Thursday, 4/24. PMs should submit as much billing info to Accounting as possible by EOD Wednesday, 4/23. Bills will begin being sent out of CMiC after Monday, 5/12. If you do not rely on Accounting to create and send bills, you can continue sending bills to Owners and then share with Accounting to be entered into CMiC after Go-Live.

Thursday, April 24

No New POs, Subcontracts, or Change Orders

No new POs, Subcontracts, or Change Orders will be issued after Thursday, 4/24. These processes will pick back up in CMiC starting Monday, 5/12. PMs should plan accordingly. Additionally, applicable users should clean up all items in Procore by EOD Thursday, 4/24.

All Time Submitted & Approved w/ Estimated Time for Tuesday 4/29

ALL time must be submitted & approved using current timekeeping systems by EOD Monday, 4/28. Time for Tuesday, 4/29, should be estimated. Any missed time or corrections after this deadline will need to be personally approved by Mike Schulte (CFO).

All Per Diem Submitted for Upcoming 2 Weeks

Per diem will need to be submitted for the upcoming two weeks. Per diem will not be paid out the following week of 5/6. Any missed per diem will be paid after Go-Live. 

Tuesday, May 6

All Time Submitted & Approved in Current Systems

ALL time must be submitted & approved using current timekeeping systems by EOD Tuesday, 5/6. Any missed time or corrections after this deadline will need to be personally approved by Mike Schulte (CFO).

Tuesday, May 6

Go-Live for Accounting & Project Controls

Starting Tuesday, 5/6, the Accounting & Project Controls teams will have access to CMiC for the purpose of completing job setups, preparing AP invoices for approval, and completing system setup prior to end-users entering the system. 

Go-Live for All End-users

Starting Monday, 5/12, all end-users in CMiC will have access to the system. The first function users should complete after logging in and verifying access is to submit time in CMiC from the 5/7-5/12 pay period.

Tuesday, May 13

All Time Submitted & Approved in CMiC 

ALL time must be submitted & approved for the first time in CMiC by EOD Tuesday, 5/13. Any time submitted in other systems during this pay period will need to be re-entered in CMiC.

Wednesday, May 14

Begin Approving AP & Submitting Billing

After time has been submitted on Tuesday, 5/13, users may begin accessing other functions within the system – specifically focusing on coding/approving AP and submitting any billing from the blackout period.