CMiC Team Member Spotlight: Mike Rupinski

nkreeger • October 21, 2024

Here at Keeley, when we think of the word leadership, it is synonymous with Mike Rupinski. Since joining the Keeley family in 1997, his leadership has never wavered. His strong presence, wisdom, and insightful perspectives have helped our company to grow more than we ever thought possible. There is no one better suited to lead the largest software implementation Keeley has ever undergone and bring CMiC to Keeley Companies.

Mike earned his Mechanical Engineering Degree from Northeastern University and upon graduating, he joined Monsanto as a Business Unit Leader. After a successful journey at Monsanto, Mike joined Keeley Construction in 1997 as a project manager focused on civil and industrial projects. He led Keeley Construction in various roles up to President & COO, helping grow the business from a family-owned Paving company to a full-service construction company with four diverse business groups. Under Mike’s leadership, Keeley Construction’s revenue grew from $12M to $75M. In 2014, Mike moved to ADB Companies to launch ZeroDay Technology Solutions. He led ZeroDay’s operations across the nation while also managing all internal IT efforts across ADB and Keeley. When the COVID-19 pandemic struck in 2020, the Keeley team created an internal task force to keep our team members across the nation safe and informed. Mike stepped up to lead this effort, leading daily task force meetings, hosting daily company-wide briefings, and serving as a trusted advisor to Keeley leadership as everyone navigated the incredibly challenging situation. In 2021, Mike made his return to Keeley Companies from ADB as the Vice President of Legal, Risk, and IT. Mike was recently promoted to Chief Risk Officer where he leads and oversees IT, Cybersecurity, Legal, Risk Management, Project Controls, DOT Compliance, Claims, and Change Management. Mike also serves on the Keeley Companies Advisory Board and is the Executive Sponsor and Key Leader of the CMiC implementation.

Each member of the CMiC Core Team brings a unique background and perspective to the project. As the Executive Sponsor of the project, Mike plays a key role in leading the Core Team and collaborating with key stakeholders within the organization – ultimately holding the responsibility for the project’s success.

“The implementation of a true ERP system like CMiC is vital to Keeley’s future growth. This system provides the opportunity to standardize processes & workflows across our business groups and significantly improve our financial reporting capabilities and accounting processes. CMiC is a major upgrade over current systems – increasing efficiency & streamlining processes that will cut down on manual work or duplication of efforts. Replacing current systems with more secure, cloud-based, and scalable solutions improves overall business continuity & resilience – which is incredibly important as Keeley continues to grow. CMiC is simply the SMARTER solution for our future.”

Mike’s expertise and deep knowledge of our organization are vital in the successful implementation of CMiC. If you have any questions or want to learn more about the process and what it means for you and your team, you can reach out to Mike directly at mrupinski@keeleycompanies.com.

Integrations Updates

By Jonathan Cox • June 13, 2025
Our User Experience, Accounting, People Operations, Project Controls, and CMiC teams continue to work hard to get the initial CMiC integrations across the finish line as quickly as possible. The integrations are incredibly complex, and the UX has battled through numerous challenges to get these integrations up and running. Please see below for some important updates regarding the integrations that are currently underway – including what those integrations will entail once complete. If you have specific questions regarding integrations or how they impact you, please reach out to the Project Controls team within your business unit. Concur Integration Live as of Friday 6/13 Good news – the Concur integration is officially up and running! Keeley’ns should be able to once again access to Concur to code & approve expenses. The integration between Concur and CMiC will ensure job numbers and cost codes in Concur match the information in CMiC for accurate coding. The integration runs nightly, so if a job, cost code, or category is set up, it will be available the next day. The Project Controls team will set up any cost codes that are missing on the appropriate jobs in CMiC. Please code and approve all expenses in Concur ASAP to help us in getting caught up from the extended dark period! Single Sign On (SSO) Anticipated Rollout June 19 As of next Thursday, June 19, we will be rolling out SSO to all CMiC users. This means that the login credentials you created to log into CMiC will be overridden by your Microsoft 365 SSO login (the same username & password as your other Keeley accounts). All users will receive an email the morning of the launch with further instructions for signing into CMiC using SSO. Salesforce Anticipated Rollout: Mid-June As some may know, the Salesforce integration was launched last week – but after experiencing some issues with data moving from CMiC into Salesforce, the integration was shut off until the issue is resolved. The Salesforce integration with CMiC will share opportunity information between the two systems – meaning an opportunity created in Salesforce will be shared to CMiC. It will also share job information (such as job number) that is updated in CMiC to Salesforce once a job is initiated. The current integration will NOT transfer opportunities that are created in CMiC into Salesforce. The preferred place to create opportunities is Salesforce, and any new opportunities that are created in CMiC will not appear in Salesforce. Stay tuned for any additional info you need to know regarding the Salesforce integration as it is (re)launched. UKG Anticipated Rollout: Mid-July The integration between UKG and CMiC is quite intense… Many functions being completed in UKG need to be automatically pushed into CMiC – employee creation, direct deposit updates, tax information, etc. This integration does just that! Currently, this information is being shared through manual data entry. This integration will be a major step forward for our Payroll, People Operations, and IT teams! Redlist Anticipated Rollout: Late June-Early July Redlist is used to track equipment information as well as time entry for the Fleet team to charge time to trucks and equipment. The integration between CMiC and Redlist will ensure that all job information is correct in Redlist, and that all equipment information is correct in CMiC. It will also automatically share the time entry data from Redlist to CMiC for Payroll processing. Fieldpoint Anticipated Rollout: Mid-Late June The Paving group uses Fieldpoint for work order management and time entry within the national/maintenance teams. This integration will push time entry data from Fieldpoint into CMiC as well as employee data from CMiC into Fieldpoint. It will also send work order information from Fieldpoint to create jobs in CMiC. The only remaining piece of this integration that is not yet complete is the automatic transfer of time entry data from Fieldpoint into CMiC – which is expected mid-late June.

Temporary PO Invoice Processing Update

By Jonathan Cox • May 29, 2025
Friday, May 30th | The CMiC team has officially gotten POs working in the system! The Accounting team also worked hard yesterday to push through roughly 1,000 invoices into users’ queues! However, any PO invoices entered yesterday were not able to be tied to a PO due to the issues we were previously experiencing. There are roughly another 3,000 invoices remaining to be entered and assigned to users. With the PO issue fixed, these 3,000 should now be able to be entered into the system properly. WHAT THIS MEANS FOR USERS:  There will be some PO invoices in your queue in CMiC (the ones entered yesterday) that will need to be coded & approved following the temporary process put in place on Wednesday – code the invoice and enter the PO number as a comment on the invoice. This process will ensure the Accounting team can properly tie that invoice to the PO on the back-end. If your PO invoice comes over without any automatic coding, this is the process you will follow. For any PO invoices entered beginning today, the invoice should already be automatically coded according to the PO. For these invoices, you’ll just check for accuracy and then approve. For additional training resources regarding how to code & approve invoices, visit the Keeley’n Hub. If you have any questions or need direct support on AP coding & approval, please contact the Project Controls team via your CMiC Teams Chats, or the Project Accountants for your Business Unit. Wednesday May 28th | , CMiC is still not working as intended as it relates to quantities on PO invoices. This has resulted in a delay in getting PO invoices uploaded into CMiC and into users’ queues – which impacts both AP and T&M billings. In order to get vendors & partners paid in a timely manner (according to our terms & contracts), as well as get T&M bills out as soon as possible, we are going to move forward with uploading PO invoices into CMiC without tying them directly to a PO – essentially turning them into Misc invoices. WHAT THIS MEANS FOR USERS: There will be a slight temporary change to our process. Effective immediately, all PO invoices should be treated as Misc invoices. We are working diligently to get CMiC working properly and begin the normal process ASAP, but in the interim users should follow the same coding & approval process for PO invoices as you do for Misc invoices – with the additional step of adding the PO number as a comment on the invoice. As of Wednesday evening May 28th, users will start seeing more invoices hit your queues to code and approve. Over the next week, please make sure you are coding & approving invoices as quickly as possible while we get caught up on AP & AR in CMiC. You can follow the below steps to complete this. Your first step is to code the invoice appropriately – this will be the case whether your invoice is for a PO or not. If your invoice IS for a PO – you should enter the associated PO number as a comment on the invoice. Once coded and the PO number entered in the comments, you can approve your invoice. If you have any questions or need direct support on AP coding & approval, please contact the Project Controls team via your CMiC Teams Chats, or the Project Accountants for your Business Unit. We appreciate your patience and flexibility as we ensure we are continuing to take care of our people and our partners throughout this massive change.

Concur Is Currently Unavailable

By Jonathan Cox • May 22, 2025
Until the integration between CMiC and Concur is fully up and running, Keeley’ns should continue to not use Concur. While Concur is unavailable, please do not code or submit any expenses. Once the integration is ready, Keeley’ns will be submitting April and May expenses together in the same report as we get caught up from the blackout period. We expect the integration to be ready by the end of the month. Once in Concur, you’ll note that the coding has been changed to now match CMiC: There is no longer an ‘Extra’ field. Work orders will now be added to the Job #. Equipment numbers will have an extra “0” (ex: TK-400 is now TK-0400). Please continue to stay out of Concur until you receive the green light that the integration is up and running and that the system is ready for use. You can reach out to the Accounting Team with any questions.