Temporary PO Invoice Processing Update

Jonathan Cox • May 29, 2025

Friday, May 30th | The CMiC team has officially gotten POs working in the system! 

 

The Accounting team also worked hard yesterday to push through roughly 1,000 invoices into users’ queues! However, any PO invoices entered yesterday were not able to be tied to a PO due to the issues we were previously experiencing. There are roughly another 3,000 invoices remaining to be entered and assigned to users. With the PO issue fixed, these 3,000 should now be able to be entered into the system properly.

 

WHAT THIS MEANS FOR USERS:



There will be some PO invoices in your queue in CMiC (the ones entered yesterday) that will need to be coded & approved following the temporary process put in place on Wednesday – code the invoice and enter the PO number as a comment on the invoice. This process will ensure the Accounting team can properly tie that invoice to the PO on the back-end. If your PO invoice comes over without any automatic coding, this is the process you will follow.

 

For any PO invoices entered beginning today, the invoice should already be automatically coded according to the PO. For these invoices, you’ll just check for accuracy and then approve. For additional training resources regarding how to code & approve invoices, visit the Keeley’n Hub. 

 

If you have any questions or need direct support on AP coding & approval, please contact the Project Controls team via your CMiC Teams Chats, or the Project Accountants for your Business Unit. 


Wednesday May 28th |, CMiC is still not working as intended as it relates to quantities on PO invoices. This has resulted in a delay in getting PO invoices uploaded into CMiC and into users’ queues – which impacts both AP and T&M billings. In order to get vendors & partners paid in a timely manner (according to our terms & contracts), as well as get T&M bills out as soon as possible, we are going to move forward with uploading PO invoices into CMiC without tying them directly to a PO – essentially turning them into Misc invoices. 


WHAT THIS MEANS FOR USERS:


There will be a slight temporary change to our process. Effective immediately, all PO invoices should be treated as Misc invoices. We are working diligently to get CMiC working properly and begin the normal process ASAP, but in the interim users should follow the same coding & approval process for PO invoices as you do for Misc invoices – with the additional step of adding the PO number as a comment on the invoice.


As of Wednesday evening May 28th, users will start seeing more invoices hit your queues to code and approve. Over the next week, please make sure you are coding & approving invoices as quickly as possible while we get caught up on AP & AR in CMiC. You can follow the below steps to complete this.

  1. Your first step is to code the invoice appropriately – this will be the case whether your invoice is for a PO or not.
  2. If your invoice IS for a PO – you should enter the associated PO number as a comment on the invoice.
  3. Once coded and the PO number entered in the comments, you can approve your invoice.


If you have any questions or need direct support on AP coding & approval, please contact the Project Controls team via your CMiC Teams Chats, or the Project Accountants for your Business Unit. 


We appreciate your patience and flexibility as we ensure we are continuing to take care of our people and our partners throughout this massive change.

Keeley Construction Scrap Material Policy

January 27, 2026
1.0 – Definition 2.0 – Policy 2.1 – Time & Material Projects 2.2 – Lump Sum Projects 3.0 – Mailing Instructions and Address Information 1.0 – Definitions Any surplus construction materials or structural components that are deemed to be scrap, that can be collected and taken to a recycling facility for compensation. Any used and or removed construction materials or structural components that are taken out during demolition that can be collected and taken to a recycling facility for compensation. 2.0 – Policy It is the general policy of Keeley to act with honesty and integrity when accounting for surplus and scrap materials. At no time shall materials be willfully and purposely recycled. Scrap materials are the property of the client or the company and should be treated as such. 2.1 – Time & Material Projects On a Time & Material (T&M) project the client owns all scrap materials when the materials have been originally purchased by them. In this case it is the client’s sole responsibility to collect (or provide a collection receptacle), transport, and collect any applicable compensation. Should the Client turn the scrap materials over to Keeley a written notice of this action is required before taking ownership of the materials. In this case, please refer to section 2.2. 2.2 – Lump Sum Projects On a lump sum project where the original construction materials are purchased by the company, Keeley owns all of the scrap materials that may arise. In this case care shall be taken to collect all scrap materials throughout the construction process. The items shall then be transported to a recycling facility that will pay out the compensation in form of a check. This check shall be made payable to Keeley Construction. This check shall then be promptly mailed to the Ewing Keeley office. 3.0 – Mailing Instructions Please send the scrap compensation checks in the US Mail or via UPS to the following address. After mailing the check please follow up with an email to jridler@keeleyconstruction.com with any tracking information and to let him know to be on the lookout. Keeley Construction Attn: Josh Ridler 500 S Ewing Ave Unit G St. Louis, MO 63103

5 Green Habits to Start This Year (That Are Actually Doable)

January 27, 2026
Let’s be honest, going “fully green” overnight isn’t realistic for most of us. That’s okay. Sustainability isn’t about perfection. Small, consistent changes can make a real impact, especially when they are habits you’ll stick with. Here are a few simple ways to be more eco-friendly without overhauling your life. 1. Cut back on single use items This one is low effort, but high impact. Keep reusable water bottles, coffee mug, or a set of utensils on hand. Fewer disposables equal less waste in landfills. 2. Be intentional with energy use Turning off the lights when you leave a room, or unplugging chargers when your not using them seems like minor usage, but these add up. Open the blinds instead of flipping the switch, your plants will thank you. 3. Choose digital when you can Opt for digital documents, invoices, and notes instead of printed ones. When printing is necessary, use double-sided printing. It’s a simple way to reduce paper waste, especially in an office environment. 4. Support sustainable choices (when possible) You don’t have to buy all “green” everything. Just be more mindful. Choose durable products over disposable ones, and support companies that prioritize sustainability when it makes sense for you. 5. Talk about it One of the most overlooked green habits is conversation. Sharing tips, tricks, and wins with others helps normalize eco-conscious choices and encourages others to try them. Sustainability is about progress, not perfection. Start with one or two habits that feel manageable and build from there. Remember, real change takes time.

GCPay Rollout

September 24, 2025
For those of you who haven’t heard yet, we are rolling out a new platform, GCPay, to help us manage lien waivers and subcontractor pay applications. GCPay will integrate seamlessly with CMiC to streamline workflows for our Finance & Accounting team, as well as improve processes for project teams as it relates to subcontractor bills & communication. Take a look at the information below so you are fully informed about how the GCPay rollout will impact you!